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Paid Sick Leave Notification Requirements

Employers must provide a one-time notification to each employee of their paid sick leave rights.

 

 

Starting January 1, 2018, all employers in Washington will be required to provide their employees with paid sick leave.


Employers must provide a one-time notification to each employee of their paid sick leave rights using the employee notification form. Get the form here.


In addition, employers must provide monthly notifications on payroll statements to employees. Below is a detailed explanation of notification requirements directly from the Department of Labor & Industries’ website. Please refer to L&I’s website for full compliance details.

 

Please note: You do not need to post the paid sick leave law. Here is a list of the required posters for 2018.

 

 

Notification Requirements (directly from L&I’s website)

Employers must provide a one-time notification to each employee of their paid sick leave rights.

L&I, in consultation with employee and employer representatives, has developed this Employee Paid Sick Leave Notification form. Using this form meets the department's standard for compliance with these rules.


An Employee Paid Sick Leave Notification must include:

  • Their entitlement to paid sick leave;

  • The rate at which the employee will accrue paid sick leave;

  • The authorized purposes under which paid sick leave may be used; and

  • That retaliation by the employer for the employee's lawful use of paid sick leave and other rights provided under the Minimum Wage Act (chapter 49.46 RCW), and all applicable rules, is prohibited.

 

Employers must provide such notification in written or electronic form, and must make this information readily available to all employees.

 

Employers must provide this notification to employees by the dates below:

WA Paid Sick Leave2

 

Not Less Than Monthly Notification

At least once a month, an employer must provide a notification to its employees which details:

  • The amount of paid sick leave accrued since notification was last made;

  • The amount of paid sick leave reductions since notification was last made; and

  • The total amount of unused paid sick leave available for use by the employee.

  • Employers may satisfy these notification requirements by providing this information in regular payroll statements.

 

For an employer that chooses to frontload an employee’s paid sick leave, please see the requirements set forth in WAC 296-128-760(2)(b).


Click here for an in-depth explanation of the new law.

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